Under minimal supervision, the Payroll Specialist is responsible for administering processes to support accurate and timely payroll processing including time and attendance (T&A) tracking for salaried and hourly employees for all locations.
Responsible for timely and accurate processing semi-monthly payrolls and off-cycles for 800+ active and temporary employees in accordance with company policies, procedures, and applicable laws:
Processes semi-monthly and monthly payroll, bonuses, expense reimbursements, tasting room purchases, etc.
Analyze, prepare and input payroll data on a timely basis.
Provides first-rate service to company employees with payroll queries
Provides timely reports to outside vendors and management such as 401k filings, Paid Time Off (PTO), Labor Costs, Temporary Tracking, etc.
Maintains current documentation of the Payroll Administrator’s function and keeps backup support abreast of changes
Calculate and analyze payroll adjustments, wage and overtime payments, vacation payouts, and terminations accurately and timely
Review all new hire employee documentation for accuracy
Ensure compliance with all applicable state and federal wage and hour laws
Calculate and enter wage information, garnishments and other required data for payroll purposes
Maintain, input and create health & welfare, pension and insurance reports for agency payments
Act as liaison with outside agencies in regards to garnishments and maintain all information pertaining to such garnishments
Work with Accounting to balance the semi-monthly payroll general ledger interfaces.
Research and explain payroll policies and procedures in a multi-State and International jurisdiction.
Working knowledge of FLSA and other federal and state laws related to payroll (e.g., hours and taxation)
Research exception items and take proper corrective action.
Stay current on applicable state and federal laws
Provide input and assistance for payroll projects at the request of management, agencies or auditors
Process and maintain annual W-2's, taxable fringe benefit input, 401(k) compliance and adjustment runs; develop reports to summarize this data
Perform administrative functions including maintaining payroll files and forms
Performs time and attendance administrative duties for all company sites:
Partners with the payroll department, managers, supervisors, and employees to troubleshoot and resolve issues, determining and making sure time cards have been submitted, approved and corrections are made ahead of the predetermined payroll deadline in the timekeeping system.
Processes timekeeping exceptions in Workforce Software, verifies available PTO or Sick, and reports any discrepancies against HR policy
Proactively plans and monitors the manager approvals, timecard sign-offs, data validation, and reporting processes while keeping HRBPs and the Payroll Department informed throughout the payroll cycle
Accountable for timely and accurate processing of all T&A transactions, understanding current Workforce Software / SuccessFactors processes and the effects they have on the payroll department, managers, and employees
Prepares T&A data in timekeeping system for submission to the payroll department ahead of the deadline for all payroll cycles
Executes testing while technical issues are being resolved. Involves creating a sample user to run test
Develops and updates T&A training materials and delivers end-user training to ensure all system users are current on company processes and policy
Analyzes T&A system to identify timekeeping, historical edits, accrual, schedule, holiday, and employee data issues and escalates them appropriately
Compiling and ensuring new hire documents are complete
Supports the administration of Human Resources programs (e.g., referral program, creating ID badges, etc.)
Prioritizes work based on level of importance and urgency; keeps Managers informed and ensures deadlines are met
Responds to employee inquires regarding policies, procedures and workflows in the area of responsibility
Assists with the coordination and delivery of HR functions and employee activities as needed
Performs general administrative tasks and backs up other team members as appropriate
Assists with various special projects and initiatives which may be confidential in nature.
*Other duties may be assigned
Education and Experience
High school diploma is required; Associates degree in human resources, business administration, or related field is preferred
Bachelor’s Degree in Human Resources or Business Administration preferred
Four (4) or more years of experience in a payroll role for a company with 800 or more employees or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job
Two (2) or more years of experience with SAP SuccessFactors/EC Payroll highly preferred
Knowledge, Skills, and Abilities
Experience with and operating knowledge of in-house, enterprise level payroll programs for medium to large size businesses
Comprehensive knowledge of Microsoft Office; including Word, Excel, and PowerPoint
Excellent customer service skills; professional and pleasant demeanor; ability to diffuse tensions under stressful conditions; good listener
Excellent organizational and project management skills; self-motivated with the ability to prioritize and quickly assess what needs to get done to meet deadlines
Keen attention to details and thinks things through thoroughly to identify potential risks and pitfalls
Strong analytical skills
Effective team player; understands hands-on approach to providing HR support
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to communicate effectively at all levels of the organization using written, verbal, and presentation skills
Ability to deal with information that is highly sensitive and confidential
Takes initiative in identifying creative ways to approach existing processes
Experience with 401(k) plan contribution reporting and annual data testing
Experience working in a critical deadlines environment
Experience processing payroll in a manufacturing, distribution and Agriculture environment (multiple work schedules)
Strong analytical skills
Bilingual English/Spanish a plus
Certificates and Licenses
PHR/SPHR certification or Certified Payroll Professional (CPP) preferred
Operates keyboard & mouse. Required to talk & listen. May be required to drive automotive equipment.
Acts in a manner reflective of the Company culture of High Moral Standards, Innovation and Continuous Evolution, Trust in Team, Continuous Improvement, and Sustainable Relationships
Communicates, interacts, and works effectively with others; receptive to feedback and coaching; voices concerns in a constructive manner
Demonstrates commitment to safety first; communicates safety concerns; promotes a safe work environment based on established safety standards and training
Follows all Company policies and procedures
Management retains the discretion to add to or change the duties of the position at any time.